Anticipated Opening - Administrative Assistant - Town Accountant

The Town of Palmer is seeking qualified candidates for an anticipated opening for the position of Administrative Assistant to the Town Accountant. This posting is intended to establish a pool of interested and qualified applicants for a potential vacancy. While a position may not be immediately available, candidates may be contacted as openings occur.

The Administrative Assistant performs general accounting and clerical work in discharging the duties of the office.  The Administrative Assistant is responsible for maintaining and improving the efficiency and effectiveness of those areas under his/her control, as delegated by the Town Accountant.   

• Responsible for various duties which range in nature from routine to complex and require the exercise of good judgment.
• Plans, prioritizes, and performs work independently and completes work in a timely manner.
• Refers non-routine accounting issues to senior staff.
• Performs work that is generally reviewed only for technical accuracy and appropriateness of actions or decisions.
• Performs routine accounts payable processing.
• Examines and reviews all payment vouchers and department bills for accuracy, fraud, legality, and excessiveness. 
• Maintains active contracts database.
• Communicates with vendors regarding the status of invoice payments.
• Maintains vendor database.
• Generates a wide variety of reports and distributes monthly revenue and expenditure reports to department heads.
• Assists Town employees with accounting software application issues and seeks direction from Munis support when necessary.
• Records recurring revenue, expense, and adjustment transactions in the General Ledger.
• Assist with basic reconciliations as directed.
• Assists the Town Accountant in the preparation of various work papers, schedules and reports.
• Performs other related duties as required.

High School Diploma or equivalent required.  Associate’s degree preferable; at least four (4) years of experience in administrative work, with municipal government experience preferred.

This is a full-time, non-exempt position with an hourly salary of $24.60,in accordance with the current UPSEU Collective Bargaining Agreement. The Town of Palmer offers a comprehensive benefits package including health, dental and retirement plans, FSA & DCA programs, longevity and generous paid time off in accordance with the current Town of Palmer Employee Manual.

Please submit your application, letter of interest, and resume to: Human Resources Department, 4417 Main St. Palmer, MA 01069 or via email to dgriswold@townofpalmer.com.  Applications will be reviewed on a rolling basis until the position is filled.

The Town of Palmer is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, gender identity, disability, religion, marital or veteran status.