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May 11, 2012
To: Palmer Town Council
From: Charlie Blanchard
Re: Town Manager’s Report – May 14, 2012
- Attached for your information is a description of the Palmer Recreation Summer Program developed by Rip Pellaton in coordination with Cathy Les. A copy of the Registration and Health / emergency Notification forms are also attached.
- The PowerPoint presentation on the new Police Station that was e-mailed to you on Thursday has been placed on a new page on the Town’s website. As I mentioned, additional information including the spatial needs study, probable costs estimates and the final feasibility study report will be added to the website as information becomes available. In the next few days, Chief Frydryck and I will have a list of the dates, times and locations for a series of public information meetings explaining the need for the next Police Station, the cost and the impact the debt service for the project would have on the tax rate. A few other important points about this project are:
- The new Police Station proposed in September, 2001, had a first year tax rate impact of $1.29 and a final year impact debt of $0.62. Depending on the interest rate we are able to obtain, the first year tax rate impact for the current project will be between $0.66 and $0.74, and the final year debt impact will be between $0.37 and $0.41.
- John MacMillan of Reinhardt Associates had briefly reviewed the negative impacts of renovating the portion of the Town Building currently being used by the Police Department plus building an addition to provide the needed space compared to the construction of a new building as recommended. A report from Reinhardt discussing these conditions in more detail is attached. The main drawbacks are the
May 11, 2012 Page 2
- costs of bringing the 1964 building up current seismic standards for a public safety building, upgrading the buildings sprinkler and fire alarm system, making the entire building handicap accessible, adding security between the Police lobby and the remaining Town Offices, and the cost of relocating the Police Department during the renovation and construction period.
Nonetheless, we have asked Reinhardt to develop a probable cost estimate for this option and a copy of this is attached. A summary of the cost of renovation plus new construction compared to the cost of all new construction is:
Police Station Cost Comparison |
|
~ |
Renovation |
New |
~ |
and New Addition |
Construction |
Site Work |
$520,000 |
$570,000 |
Renovation to Town Hall |
~ |
~ |
3,140 GSF x $100.SF |
$412,000 |
~ |
Structural Seismic Upgrades |
$100,000 |
~ |
ADA Upgrades |
$100,000 |
~ |
Sprinkler/Alarm Upgrades |
$30,000 |
~ |
HAZMAT (police area only) |
$40,000 |
~ |
Temporary Relocation of PD |
$190,000 |
~ |
General Construction |
~ |
~ |
13,610 GSF @ $205/SF |
$2,790,050 |
~ |
15,010 GSF @ $205/SF |
~ |
$3,077,050 |
Basement 5,120 GSF @ $110 |
$563,200 |
~ |
Basement 6,536 GSF @ $110 |
~ |
$718,960 |
Mech Mezz 825 GSF @ $100 |
$82,500 |
$82,500 |
Cov. Front Ent 763 GSF @ $50 |
$38,150 |
$38,150 |
Carport 2,211 GSF @ $15 |
$33,170 |
$33,170 |
Construction Factors |
~ |
~ |
General Conditions, OH & P |
$734,860 |
$677,990 |
Contingencies |
$1,076,640 |
$822,550 |
Escalation to Mid-Point |
$366,210 |
$337,860 |
Project Development |
~ |
~ |
Architect / Eng Fees |
$672,300 |
$572,000 |
Project Manager |
$140,000 |
$140,000 |
Legal & Testing |
$98,800 |
$99,800 |
Printing / Reproduction |
$25,000 |
$25,000 |
Furniture, Fixtures & Equip. |
$170,000 |
$170,000 |
Moving / Relocation |
$15,000 |
$15,000 |
Proj Dev Contingency |
$56,060 |
$51,100 |
Total Probable Cost |
$8,253,940 |
$7,431,130 |
Savings with New Construction |
($822,810) |
May 11, 2012 Page 3
- Another question raised was whether we could save money by relocating the Town Offices to the Library. There is no unused space in the Library, and the Town Offices are currently occupying about 10,000 square feet (including basement storage) of the 14,310 gross square feet on the Town Building. The Architect reports that the utilization of an existing building generally results in a 10 to 15% reduction in program space efficiency, so that the Town Building could provide for 12,400 to 13,000 gross square feet for the Police Station program needs, requiring an Addition of approximately 10,000 to 10,600 square feet not including a Carport or the covered entrance. Based on the unit prices shown above, this would result in a probable project cost of approximately $9.2 million for the complete renovation and 10,000 square foot addition to
the Town Building for the exclusive use as a Police Station, plus the cost of construction a new facility for the Town Offices. Based on the above unit prices, and a probable cost estimate that Reinhardt recently did for the Town of Monson for new Town Offices, the probable cost for new Town Offices would be in the range of $4 million exclusive of land acquisition costs. Clearly, the proposed $7.4 million project for the new Police Station on the property previously acquired by the Town for this purpose is the most cost effective solution for our Police space needs.
- The submittal drawings for the HVAC upgrades to the Town Building have been
approved by our engineer and a construction kick-off meeting will be scheduled soon. The
only item with an extended lead-time may be the chiller.
- Due to unexpected costs from the October 29th Storm, the Emergency Manager overspent his expenses. We would like to transfer $150.00 from the Town Council Expense Account # 011112-53002 to the Civil Defense Account number 012912-52222.
Recommended action: Motion to transfer $150.00 from account number 011112-53002 (Town Council Expense) to account number 012912-52222 (Civil Defense Account).
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